Defence timeline quick reference
Summary of key points from the faculty handbook (and
As soon as possible:
Decide with supervisor on date of defence.
BEFORE submitting a request for public defence, all courses must
be completed and the final examiner (Johan) must sign the 'all
courses cleared' form. (Note that this is only actual
courses-research credits for the thesis will be registered after
the defence is passed.)
Book the date and time for the thesis defence by sending the
appropriate form to the
registrar (firstname.lastname@example.org) and the faculty
(email@example.com). Also copy on this request email (and
later send the approved form) to Heather (firstname.lastname@example.org).
The person at the faculty who receives the notification from the
registrar is Teresa Bergner (email@example.com).
When the date for the thesis defence is decided by the
Vice-chancellor, the final
examiner must notify the faculty board of this in writing,
(firstname.lastname@example.org). The proposal must contain the name of
student, the title of the thesis, the time and place of the thesis
defence and proposals for the examiner, examining committee and
chair at the thesis defence. It must always be stated if the
supervisor has collaborated with the examiner at any time.
Decisions on the examiner, the examining committee and the chair
for the thesis defence are taken by the faculty dean.
Request ISBN for dissertation from library (title must be final)
by emailing email@example.com.
Have thesis printed (at least 70 copies, ideally more, but also
a tradeoff with print quality).
At least 4 weeks before defence:
Write a draft for the press release on your thesis and send to
the faculty office research communicator
Send copies of thesis to examiner and chair of the defence,
members of the examining committee, and other design departments
(at least within Sweden). It is technically the responsibility of
the principal supervisor to ensure this is done, but practically
this should be coordinated by the PhD student. Contact Heather
Wiltse or the Administrator for the PhD education for help with the
At least 3 weeks before defence:
Post thesis-instructions available at
http://www.ub.umu.se/en/publish/dissertations/posting. Note that
the electronic posting must be done at least two working days
before the posting at the library. The electronic posting in DiVA
also serves as the 'official notice' that is required. If doing a
traditional spikning at the library, make sure to watch for
instructions in an email from the library after submitting the
thesis in DiVA, particularly about preparing the
Have both printed and electronic copies of thesis available, as
well as the time and place
of the defense.
Book a room for the defence, along with tech support.
Make sure committee members have signed grading committee
Make sure administrator registers research credits the day after
the defence (must have signed all courses cleared form and defence
committee protocol). The number should be whatever remains between
completed courses and total number of credits required under study
Complete and submit application for degree form. Degree to apply
for is 'doctor of
philosophy' and subject is 'industrial design'. Per faculty
handbook: "The completed form "Application for degree certificate"
is sent by the doctoral student to Umeå University,
Studentcentrum/Examina, 901 87 Umeå. A copy of the degree
certificate is sent to the personnel secretary at the faculty
office to be reviewed for salary adjustment. The department sends
the examining committee's report to the registrar. Note that the
doctoral degree is valid from the date indicated on the degree
certificate, not from the date of the thesis defence." It is also
OK to email the signed, scanned form to firstname.lastname@example.org.
Funding and support after PhD employment ends
Policy for funding after end of PhD student
UID support for enrolled PhD students after end of
"All courses completed"
"Alla kurser klara"
Deregistration for education at PhD-level
- Avregistrering för utbildning på